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Templates

Electronic templates

The university understands that you may not always need to print and send physical publications. We have developed a family of branded templates for you to use for electronic communications and presentations.  

PRINTABLE TEMPLATES

The templates below are offered to assist you in setting up printed documents of various types and sizes.  Publications such as information sheets, course outlines, reports and handouts require effective branding and we have created publication bars to assist you with these documents.  The event signage has been prepared for you to use at your on-campus events while research poster templates are intended for our students to use to properly represent their faculty and the university.

  • Research Poster Templates

    Faculty requiring students to create research posters can access research poster templates for student distribution. Available in two sizes in both horizontal and vertical formats and created in Microsoft PowerPoint, the templates enable students to add content, images and graphs to create a professional research poster that emphasizes their work while strengthening the university’s brand.

    Image FESNS Portrait Research Poster Template

    Portrait Orientation:

    Research Poster Template Landscape

    Landsdcape Orientation:

  • Guidelines For Research Poster Templates
    • Your poster will be created on a single slide in PowerPoint.
    • To prevent cropping when printing, a 1 inch margin around the edges of the poster has been created. 

    Makes a good poster?

    • Important information should be readable from about 10 feet away.
    • Title is short, but draws interest.
    • Low word count, between 300 and 800 words.
    • Text is clear and straight to the point.
    • Use bullets, numbering and headlines for easy readability.
    • Subtle use of graphics, colours and fonts is effective.
    • Layout is clear and consistent.
    • Includes acknowledgements, your name, faculty and university affiliation.

    Design tips

    • Poster should read from top left to bottom right.
    • We recommend keeping background and fonts as you find them in the templates.
    • Prints of your poster will not be exactly true to what you see on your computer monitor, as monitor settings can vary.
    • Be careful sourcing images from the Internet, as they are usually low resolution and will not print clearly.  Be sure to credit any images appropriately where placed.
    • Try to use the highest resolution images you can. Look for a file size of more than 1MB.
    • PowerPoint can import graphics and diagrams created in other Office programs. For graphics created outside of these programs, save as a high resolution image and insert into your document.
    • Images that have a transparent background should be in .png format, while images that do need a transparent background should be in .jpg format.
    • If you have an image that you would like to re-size, hold down the Shift key and click and drag the corner of the image to maintain the photograph’s proportions. Do not enlarge your image after it has been added to PowerPoint.
    • Ensure the font you are using in your poster is cross-platform. Sans-serif fonts are the best to use. Use two fonts maximum.
    • We recommend the following fonts:
      • Arial
      • Franklin Gothic Heavy
      • Tahoma,
      • Trebuchet
      • Verdana
      • Garamond
    • The title of your poster should be the width of the poster, and the main text should be broken into several columns.
    • Adjust the size of the font as appropriate. Do not use a font size smaller than 18 points. References can be smaller.
    • Ensure all headers are the same size and font.
    • If your text was written in a different file, such as a Word document, make sure to paste your text into a text box in PowerPoint by using the Paste Special command and choosing the Unformatted Text command.
    • Suggestions for font sizes:
        • Title – 72 to 120
        • Subtitle – 48 to 80
        • Section Headers – 36 to 72
        • Body Text – 21 to 68

     Software to use

    • PowerPoint: popular and easy-to-use. We provide templates through PowerPoint to create your poster.
    • Powerpoint is not a print design program so text styles can change easily when copying and pasting. Be sure to check your styles as you go.
    • Creative Cloud programs (InDesign, Photoshop, Illustrator): feature-rich professional software. Allow the use of high-resolution images. Expensive and complex to use.

    Saving to PDF

    It is best to send your poster to the printer of your choice in PDF format.

    For PowerPoint 2007 for Windows:

    • Click Microsoft Office button, and select Save As
    • Select PDF or XPS
    • In the File Name list, create a name for your presentation
    • In the Save As Type list, select PDF
    • Next to Optimize For select Standard (publishing online and printing)
    • Click Save

    For PowerPoint 2010 for Windows

    • Click File
    • Click Save As
    • In the File Name list, create a name for your presentation
    • In the Save As Type list, click PDF (*.pdf)
    • Click Standard (publishing online and printing) 
    • Click Save

    For PowerPoint 2011 for Mac:

    • Click File, then Save As
    • Choose PDF from Format drop-down
    • Click Save

    Free Tools for Creating Graphics and Visualizing Data

    Copyright concerns

    INFRINGING COPYRIGHT IS A SERIOUS MATTER AND CAN HAVE CONSEQUENCES FOR YOU AND THE UNIVERSITY

    Copying is subject to the Canadian Copyright Act (RSC, 1985, c. C-42)

    All university community members are responsible for compliance with the Canadian Copyright Act and respecting the intellectual property rights of others. Copying or scanning a copyright-protected work is an infringement, unless:

    • You are acting under a copyright exception, such as the fair dealing or the educational institution exceptions, as set out in the Canadian Copyright Act.
    • You have permission as articulated in a licence.
    • You have clearance from the copyright owner.

    The university is not responsible for infringing copies reproduced or transmitted by photocopiers, printers or scanners made available on its premises.

    Questions? Email us for more information.

    Creative commons and public domain images

    Be sure to follow the requested wording when you credit your image sources.

    Additional image sources

    Printing your poster

    There are a number of print vendors in the area that will print large format posters.  You can take your PDF file to them on USB or upload online to Staples, Astley-Gilbert, Artist Den and many others. 

  • Event Signage Templates

    You may require event signage to direct your event attendees to the correct parking lot to the event location. The files below can be used to produce signage and have been set up to include our branded fonts, colours and the university logo. They can be used on A-frame signs (printed on 11 x 17" landscape paper) or smaller signs can be produced on 8.5 x 11" landscape paper for hallways to assist you in your event execution.

     

DESIGNED EVENT MATERIAL TEMPLATES

A range of design templates have been created to facilitate the promotion of events around the university. Communications and Marketing can use these templates to quickly create promotional materials for your event, maintaining a consistent look and feel for all of the required components.

  • Event template styles

    There are four basic templates to choose from. Please select the template you’d like us to use for your event materials, and include this information when you submit the project initiation form. We will make every effort to make the required content work within the template, but please note that not all templates may be suitable for all events.

    Template design option 1Template design option 2Template design option 3Template design option 4

    Example – If your event has more than one or two sponsors, templates 1 and 3 provide the best available space for a sponsor logo block.

    Available templated items

    Using the templates available we can develop the event materials listed below. Please indicate the items you’d like developed, as well as any additional items not included below, when you submit the project.

    • A-frame/easels signs
    • bookmarks
    • digital signs
    • event programs
    • evites
    • flyers (8½” x 11”)
    • invitations
    • postcards
    • posters (11” x 17”)
    • zap stands
  • Advice for Template Content

    When creating the content for your event materials, in particular for the poster or flyer, please keep these points in mind when you create content for your event materials, particularly posters and flyer. This helps to create the most effective promotional materials:

    Be concise

    • Try to keep all content to a minimum that can be easily taken in at a glance.
    • If possible, keep your event name short, simple and memorable.
    • Try to avoid too much copy—one descriptive paragraph of 40-45 words is more than enough.
    • No more than three or four bullet points.

    Use a memorable custom URL

    • You can request a custom URL (e.g. uoit.ca/yourevent) when submitting your project initiation form. The URL can link to a web page on the uoit.ca website, an event on the event calendar, or an external page (e.g. Facebook or Eventbrite pages). Please provide the page you would like it to link to in the project initiation form submission, along with any preferred wording for the URL itself. When deciding on the wording of the URL, remember that a short URL is easier to remember and type.

    Put only the most important information on the poster

    • Use a web page if you need to provide more detailed information about the event schedule, a list of speakers with relevant biographical details and more. A link to this webpage will be included in the design.

    Provide high-resolution images

    • High-resolution photos ensure optimum printing. File sizes of a least 1 to 2 MB (or larger) are ideal.
Project Initiation Form
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